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Satisfactory Academic Progress (SAP)

SAP General Information

All CVCC students must maintain satisfactory academic progress in order to receive Federal, State, or Institutional financial aid. Your academic progress will be evaluated at the end of each semester. If you fail to meet the standards, your financial aid will be cancelled for all future semesters until the Standards of Satisfactory Progress, are achieved, in accordance with the provisions established by the United States Department of Education.

SAP Appeal

Grades of A, B, or C are REQUIRED for most students.  If you have questions, contact the Financial Aid Office.

Standards of Satisfactory Academic Progress

Students must meet all of the following conditions in order to be making Satisfactory Academic Progress at CVCC:

  • Maximum Time Frame - Total credits attempted must be less than 150% of the length of the primary program of study on record with the Admissions & Records office.
  • Completion Rate - Students must earn a grade of A, B, C, D, or S in at least 67% of all credits attempted on a cumulative basis. Grades of F, I, R, U, W and X are not considered satisfactory grades. **Important** Completion Rate is calculated as soon as the program has been started and the first credit has been completed.
  • Minimum GPA - Students who have attempted 1-15 credits must have a minimum cumulative GPA of 1.5. Students who have attempted 16-30 credits must have a minimum cumulative GPA of 1.75. Students who have attempted more than 30 credits must have a minimum cumulative GPA of 2.00.
  • Developmental Maximum - Students can only receive financial aid for a total of 30 semester hours in developmental courses.

**Important - Maximum Time Frame and Repeated Coursework Eligibility Information**

AA, AS and AAS Degree seeking students will have a maximum of approximately 96 attempted credit hours during which time they may qualify for financial aid. (Actual maximum credit hours is 150% of the number of credit hours required to complete the program.) Once a student has reached this maximum credit hour limit, eligibility for aid will be exhausted. Changes of program do not extend these time limits. All enrollments at the school are counted toward the maximum limit whether or not the student received aid. Certificate programs are limited to 150% of the number of credit hours required to complete that program. Courses may be repeated once. Courses repeated more than once are not eligible for financial aid. All repeated courses are counted toward the maximum credit hour limit. Transfer credits are counted as credits attempted.

Financial Aid Warning - "I’ve just been placed on Financial Aid Warning. What does that mean?"

Students who fail to meet SAP for the first time (excluding students who have already attempted 150% of the credits required for their programs of study) will be automatically placed in a Warning Status for one (1) term and are expected to meet SAP requirements by the end of that term. Students who fail to meet SAP requirements at the end of the Warning term will no longer be eligible for financial aid. However, with a successful SAP appeal, those students will be placed on financial aid probation or an academic plan and will retain financial aid eligibility.

Loss and Reinstatement of Eligibility - "I just had a terrible semester. Now what happens to my financial aid? Can I appeal to keep my financial aid?"

Yes. Within about 5 days after all grades have posted for the semester, the Financial Aid Office examines each financial aid recipient for Satisfactory Academic Progress. Students who do not meet these standards will be notified in writing of the reason(s) for the loss of eligibility via their student email. For students that do not meet these standards at this time, all financial aid that has been awarded for future semesters is subject to being cancelled.