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As established under the Code of Virginia, Title 23.1, Chapter 29 - State Board for Community Colleges and Virginia Community College System, Central Virginia Community College’s (CVCC) policies and procedures conform to the policies and procedures as established by the laws and regulations of the U.S. Federal Government, the Commonwealth of Virginia, and the policies of the Virginia Community College System (VCCS). If a college policy or procedure conflicts with an equivalent or related law or regulation of the federal government, the Commonwealth of Virginia, or a policy of the VCCS then the law or regulation of the federal government, the Commonwealth of Virginia, or policy of the VCCS takes precedence, and the CVCC policy or procedure will be modified to comply.

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0001Community College Board (VCCS)06/16/201504/20/2022Download PDFInstitutional Effectiveness 
0002State Board for Community Colleges06/16/201504/20/2022Download PDFInstitutional Effectiveness 
0005Local Advisory Committees 09/19/2022Download PDFInstitutional Effectiveness 
0006CVCC Governance 09/08/2022Download PDFInstitutional Effectiveness 
0007Faculty Association02/21/199509/16/2022Download PDFInstitutional Effectiveness 
0008Classified Staff Association 09/16/2022Download PDFInstitutional Effectiveness 
0009Part-time Association 09/16/2022Download PDFInstitutional Effectiveness 

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0011Advising Student Organizations 10/14/2022Download PDFAcademic & Student Affairs 
0012CVCC Calendar 10/14/2022Download PDFAcademic & Student Affairs 
0013Bulletin Boards 10/14/2022Download PDFAcademic & Student Affairs 
0014Digital Signage 01/10/2023Download PDFInstitutional Advancement 
0015The Daily Bulletin 10/14/2022Download PDFPresident's Office 
0016Emergency Notifications 09/09/2022Download PDFPublic Safety & Campus Police 
0017Website Content 01/10/2023Download PDFInstitutional Advancement 
0018Social Media 01/10/2023Download PDFInstitutional Advancement 
0019Expressive Activity 12/18/2024Download PDFPublic Safety & Campus Police

0019.A Student Code of Conduct Addendum and Facility Use Provisions

Ltr. Governor and Chairs re VCCS Speech Annual Report 2024

VCCS Policy on Expressive Activity 2024

Administrator Speech Resources 2024

Student Speech Resources 2024

0020Children in the Workplace 09/16/2022Download PDFHuman Resources 
0021Email Account Information and Expectations of Use 09/16/2022Download PDFInformation Technology 
0022Facility Use Request 11/14/2022Download PDFFacilities 
0023ID Badge and Building Use 08/29/2022Download PDFPublic Safety & Campus Police 
0024Inclement Weather 10/14/2022Download PDFFinancial & Administrative Services 
0025Intellectual Property 10/11/2022Download PDFInstitutional Effectiveness 
0026IT Security Program 08/29/2022Download PDFInformation Technology 
0027Mandatory Training 09/16/2022Download PDFHuman Resources 
0028Mandatory Training for All Employees 09/16/2022Download PDFHuman Resources 
0030Mandatory Training for Managers and Supervisors 09/16/2022Download PDFHuman Resources 
0031Recommended Training for Managers and Supervisors 09/16/2022Download PDFHuman Resources 
0032Parking Permits 09/08/2022Download PDFPublic Safety & Campus Police 
0033Automobile Safety 09/08/2022Download PDFPublic Safety & Campus Police 
0035Construction Housekeeping 11/14/2022Download PDFFacilities 
0036CVCC Student Identification 09/08/2022Download PDFPublic Safety & Campus Police 
0037Electrical Safety 11/14/2022Download PDFFacilities 
0038Fire Safety Plan 09/08/2022Download PDFPublic Safety & Campus Police 
0039Ladder Safety 08/29/2022Download PDFFacilities 
0040Mechanical Rooms 11/14/2022Download PDFFacilities 
0041Power Mowers and Related Equipment 08/29/2022Download PDFFacilities 
0043Storage of Flammable Liquids 08/29/2022Download PDFFacilities 
0045Walking Surface 08/29/2022Download PDFFacilities 
0046Workplace Harassment and Violence 09/07/2022Download PDFPublic Safety & Campus Police 
0047Weapons 11/14/2022Download PDFPublic Safety & Campus Police 
0048Video Surveillance 11/14/2022Download PDFPublic Safety & Campus Police 
0049Contractor and Vendor Access and Identification 01/10/2023Download PDFPublic Safety & Campus Police 
0050Smoking 09/07/2022Download PDFPublic Safety & Campus Police 
0051Standards of Conduct 09/07/2022Download PDFPublic Safety & Campus Police 
0052Title IX 10/05/2022Download PDFEnrollment Management 
0053Debt Set-Off Hearing 10/14/2022Download PDFStudent Accounts 
0054Institutional Review Board (Handbook) 09/20/2022Download PDFInstitutional Effectiveness 

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0055Acceptance of Personal Gifts 09/09/2022Download PDFFinancial & Administrative Services 
0056Accounts Payable 09/09/2022Download PDFFinancial & Administrative Services 
0057Vendor Payments 09/09/2022Download PDFFinancial & Administrative Services 
0059Revenue Funds 09/09/2022Download PDFFinancial & Administrative Services 
0061Budget Development 09/09/2022Download PDFFinancial & Administrative Services 
0062Cash Management 09/09/2022Download PDFFinancial & Administrative Services 
0063Contracts 09/09/2022Download PDFFinancial & Administrative Services 
0064Equipment Trust Fund 09/09/2022Download PDFFinancial & Administrative Services 
0065Internal Controls 09/09/2022Download PDFFinancial & Administrative Services 
0066Inventory of Equipment and Surplus Property 09/09/2022Download PDFFinancial & Administrative Services 
0067Local Funds 09/09/2022Download PDFFinancial & Administrative Services 
0068Meals and Catering 09/09/2022Download PDFFinancial & Administrative Services 
0069Purchasing 09/09/2022Download PDFFinancial & Administrative Services 
0070Small Purchase Charge Card 09/09/2022Download PDFFinancial & Administrative Services 
0071Travel Policy 09/09/2022Download PDFFinancial & Administrative Services 

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0072Hours of Work 09/16/2022Download PDFHuman Resources 
0073Administrative Faculty Hiring05/01/201309/16/2022Download PDFHuman Resources 
0074eSignature Procedures, Guidelines, and Templates 08/29/2022Download PDFInformation Technology 
0075Faculty Hiring 09/16/2022Download PDFHuman Resources 
0076Adjunct Faculty Hiring 09/16/2022Download PDFHuman Resources 
0077Affirmative Action and Equal Employment 09/16/2022Download PDFHuman Resources 
0078Classified Hiring 09/16/2022Download PDFHuman ResourcesPDF: Employee Work Profile
PDF: Position Request Form
0079Faculty and Staff IT Equipment Policy that Enables a Sustainable and Mobile Workforce 08/29/2022Download PDFInformation Technology 
0080Part-time Hiring 09/19/2022Download PDFHuman ResourcePDF: Part-time Employment Form
PDF: Part-time Job Description
0081Academic Contracts and Promotions 09/19/2022Download PDFHuman Resources 
0083Sabbatical Leave 09/19/2022Download PDFHuman Resources 
0084VCCS Professional Development Opportunities 09/19/2022Download PDFHuman Resources 
0085Evaluation of Adjunct Faculty 10/14/2022Download PDFAcademic & Student Affairs 
0086Evaluation of Administrative and Professional Faculty 09/19/2022Download PDFHuman Resources 
0087Alternative Dispute Resolution and Grievance Procedure 09/19/2022Download PDFHuman Resources 
0088Payroll Deductions 09/19/2022Download PDFHuman Resources 
0089Tax Sheltered Annuity and Deferred Compensation Plans 09/19/2022Download PDFHuman Resources 
0090Retirement 09/19/2022Download PDFHuman Resources 
0091Personal Leave 09/19/2022Download PDFHuman Resources 
0092Sick Leave 09/19/2022Download PDFHuman Resources 
0093Virginia Sickness Disability Program 09/19/2022Download PDFHuman Resources 
0094Leave Without Pay 09/19/2022Download PDFHuman Resources 
0095Leave to Provide Community Service 09/19/2022Download PDFHuman Resources 
0096Family and Medical Leave 09/19/2022Download PDFHuman Resources 
0097Worker's Compensation Leave 09/19/2022Download PDFHuman Resources 
0098Military Leave 09/19/2022Download PDFHuman Resources 
0099Effect of Leave With and Without Pay for Periods Exceeding 14 Calendar Days 09/19/2022Download PDFHuman Resources 
0100Annual Leave 09/19/2022Download PDFHuman Resources 
0101Annual Leave Sharing 09/19/2022Download PDFHuman Resources 
0102Holidays 09/19/2022Download PDFHuman Resources 
0103Virginia Credit Union 09/19/2022Download PDFHuman Resources 
0104Timesheet and Absence Request 09/19/2022Download PDFHuman Resources 
0105Teleworking 09/19/2022Download PDFHuman Resources 
0106Grievance Procedure for Employees with Disabilities 09/19/2022Download PDFHuman Resources 
0107Policy Governing Use of Non-Sexist Language 09/19/2022Download PDFHuman Resources 
0108Professional Development Plan 10/14/2022Download PDFAcademic & Student Affairs 
0109Salary and Pay Information 09/19/2022Download PDFHuman ResourcesPDF: Direct Deposit Authorization Form
0110Sexual Misconduct 09/19/2022Download PDFHuman Resources 
0111Substance Abuse (Alcohol and Other Drugs) 09/19/2022Download PDFHuman Resources 
0112Termination of Employment 09/19/2022Download PDFHuman Resources 

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0113Academic Freedom and Responsibilities 10/14/2022Download PDFAcademic & Student Affairs 
0114Absence From Classes 10/14/2022Download PDFAcademic & Student Affairs 
0115Course Scheduling Guidelines 10/14/2022Download PDFAcademic & Student Affairs 
0116Curriculum Development 09/08/2022Download PDFAcademic & Student Affairs; Institutional Effectiveness 
0117Open Educational Resources 10/14/2022Download PDFAcademic & Student Affairs 
0118Distance Education 02/2022Download PDFAcademic & Student Affairs 
0119Online Course Development 10/14/2022Download PDFAcademic & Student Affairs 
0120Online Course Review 10/14/2022Download PDFAcademic & Student Affairs 
0121Full-time Teaching Faculty Development and Evaluation System Model Plan 10/14/2022Download PDFAcademic & Student AffairsAppendices A-K
0122Off-Site Campus Center 01/24/2023Download PDFAcademic & Student Affairs 
0123Program Coordinator, Program Head, and Department Coordinator Duties and Responsibilities 09/16/2022Download PDFAcademic & Student Affairs 
0124Teaching Faculty Duties 05/31/2022Download PDFAcademic & Student Affairs 
0125Class Rosters and Recording Attendance 10/14/2022Download PDFAcademic & Student Affairs 
0126Course Development 10/14/2022Download PDFAcademic & Student Affairs 
0127Adding Course Prerequisites or Corequisites 09/16/2022Download PDFAcademic & Student Affairs 
0128Eating and Drinking in Classrooms 10/14/2022Download PDFAcademic & Student Affairs 
0129Examinations 10/14/2022Download PDFAcademic & Student Affairs 
0130Field Trips and Student Activity Trips 10/14/2022Download PDFAcademic & Student Affairs 
0131Grade Changes 10/14/2022Download PDFAcademic & Student Affairs 
0132Student Engagement (Office) Hours 09/16/2022Download PDFAcademic & Student Affairs 
0133Syllabus and Course Outlines 10/14/2022Download PDFAcademic & Student Affairs 
0134Textbooks 10/14/2022Download PDFAcademic & Student Affairs 
0135Public Speaking 09/16/2022Download PDFAcademic & Student Affairs 
0136Common Student Learning Outcomes 10/14/2022Download PDFAcademic & Student Affairs 
0137Substantive Change Notification 06/30/2022Download PDFInstitutional Effectiveness 

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0138Student Accessibility Services 09/27/2022Download PDFAcademic & Student Affairs 
0139Assessment and Placement 10/07/2022Download PDFAcademic & Student Affairs 
0140Advising Services 10/07/2022Download PDFAcademic & Student Affairs 
0141Early Alert 10/07/2022Download PDFAcademic & Student AffairsPDF: How to Issue an Alert in Navigate
0142Student Development Services 10/07/2022Download PDFAcademic & Student Affairs 
0143Library 03/30/2022Download PDFLibrary Services 
0144Copyright 09/09/2022Download PDFFinancial & Administrative Services 
0145Copyright Law 08/30/2022Download PDFLibrary Services 
0146The Fair Use Doctrine 08/30/2022Download PDFLibrary ServicesPDF: Checklists for Fair Use/TEACH Act
0147Copyright Act Provisions for Libraries 08/30/2022Download PDFLibrary ServicesPDF: Warning Notice Concerning Copyright Restrictions
0148Copyrighted Music 08/30/2022Download PDFLibrary Services

PDF: Guidelines for Use of Copyrighted Materials

PDF: Inquiry Form on Out-of-Print Music

PDF: Request for Permission to Arrange Music

0149Performances 08/30/2022Download PDFLibrary ServicesPDF: Guidelines for Use of Copyrighted Materials
0150Images and Multimedia 08/30/2022Download PDFLibrary Services

PDF: Guidelines for Use of Copyrighted Materials

PDF: Sample Request for Permission to Digitize Images

0151The TEACH Act 08/30/2022Download PDFLibrary ServicesPDF: Checklists for Fair Use/TEACH Act
0152Microcomputer Software, Internet, and Canvas 08/30/2022Download PDFLibrary Services 
0153Procedures for Obtaining Copyright Clearance 08/30/2022Download PDFLibrary Services

PDF: Copyright Resources

PDF: Guidelines for Use of Copyrighted Materials

PDF: Inquiry Form on Out-of-Print Music

PDF: Request for Permission to Arrange Music

PDF: Sample Request for Permission to Digitize Images

PDF: Sample Request for Permission to Duplicate Print Materials

0154Student Success and Testing Center 10/14/2022Download PDFAcademic & Student Affairs