James Madison University (JMU) and Central Virginia Community College (CVCC) recognize the need to facilitate the transfer of students from CVCC to JMU as they pursue their educational goals. In an effort to ease the transfer process and to promote the closer coordination of academic courses, programs and degrees offered by our institutions, we do hereby enter into the following guaranteed admission agreement.

Admission Agreement

A Guaranteed Admission Agreement (GAA) student enrolled in a university parallel program at CVCC who meets JMU's transfer admissions requirements and completes all requirements for an Associate of Arts & Sciences (A.A. & S.) degree may enroll in James Madison University and may expect the following:

  1. All of the courses that are accepted by JMU will be applied to the attainment of the baccalaureate degree;
  2. JMU can guarantee the acceptance of all transferable credits earned from the associate degree program from CVCC and, therefore, will accept the student with junior standing.
    • For graduation with the baccalaureate degree, all JMU students must have a minimum of 120 earned credit hours accepted by JMU.
    • JMU cannot guarantee that the student will be able to complete all requirements for graduation within the 120-credit hour minimum required for graduation at JMU.
    • The student will be informed by JMU at the time the program of study is approved for his or her major if there are any course requirements that would require credit hours beyond the 120-credit hour minimum needed for graduation.
    • A student who employs CLEP credits to fulfill any associate degree requirements is not eligible for participation in the GAA.
    • If the credit applied to the associate degree includes Advanced Placement (AP), International Baccalaureate (IB), and/or Cambridge International Examinations credit not recognized by JMU, the student will still receive junior status and will have General Education requirements waived. Since JMU transfers credit on a course-by-course basis, credit not accepted by JMU will not transfer. Examination scores for AP, IB, and Cambridge International Examinations will be evaluated and credit will be awarded based on policies in place at the time the student enrolls. Students are required to earn credits needed to meet the 120-credit hour minimum.
  3. Acceptance in some colleges and academic units at JMU is competitive; acceptance into JMU does not imply admission to these programs without further acceptance by the college or academic unit offering the program. Students participating in this admission agreement should follow all special college and/or academic unit application procedures and deadlines, as well as grade point and course requirements listed in the JMU catalog and supplied by the academic unit for native JMU students.
  4. Completion of the Associate of Arts & Sciences (A.A. & S.) degree will satisfy all General Education requirements at James Madison University.
    • Associate degrees in General Studies have not been approved by the State Committee on Transfer for recognition under the conditions of the State Policy on Transfer.
Eligibility:
  1. Students who are degree seeking at CVCC and who have formally applied to graduate in the CVCC Associate of Arts & Sciences (A.A. & S.) Transfer degree program are eligible for participation in the GAA.
  2. Students who were previously enrolled at JMU and transferred to CVCC are not eligible for participation in the GAA.
  3. Students who earn Associate of Arts & Sciences (A.A. & S.) Transfer degrees concurrently with high school diplomas are not eligible for participation in the GAA. Students must complete at least 24 credit hours at the college or university level after graduating from high school in order to be eligible for the GAA.
  4. JMU reserves the right to deny admission to students who have been academically suspended or dismissed, or to those convicted of a felony.
Benefits of the GAA for CVCC:

CVCC students may select the JMU undergraduate catalog in effect at the time of enrollment in the Guaranteed Admission Agreement and may continue with the degree requirements as specified in this catalog for up to five academic years. If the transfer to JMU is not made within five years then the student will follow the JMU undergraduate catalog in effect at the time of transfer to JMU.

Responsibilities of CVCC:
CVCC will:
  1. Disseminate accurate information to CVCC transfer program students regarding the general conditions of this guaranteed admission agreement. Those provisions include the conditions for guaranteed acceptance to JMU and notification that acceptance to the university does not guarantee acceptance to any particular major program of study.
  2. Provide academic advising services to assist CVCC students in choosing courses that will best prepare them for their intended major at JMU. The CVCC Counseling Center will train faculty advisers to provide appropriate and accurate advising services related to students' plans to apply to JMU.
  3. Notify the Vice Provost for Academic Programs at JMU when situations arise that warrant CVCC faculty and JMU faculty interaction to address advising or curricular issues.
  4. Collaborate with JMU to promote the guaranteed admission agreement among prospective and current CVCC students.
Responsibilities of JMU:
JMU will:
  1. Provide CVCC with course equivalent information regarding CVCC courses and JMU equivalent courses. An annual review will be conducted to insure that this information is shared with CVCC on a timely basis.
  2. Disseminate accurate information to prospective transfer students regarding the general conditions of this guaranteed admission agreement. Those provisions include the conditions for guaranteed acceptance to JMU and notification that acceptance to the university does not guarantee acceptance to any particular major program of study.
  3. Provide academic advising services to GAA students during the term prior to transfer to assist these students in making a smooth transition from CVCC to JMU.
  4. Notify the appropriate individual at CVCC when situations develop that warrant CVCC faculty and JMU faculty interaction to address advising or curricular issues.
  5. Collaborate with CVCC to promote the guaranteed admission agreement among prospective and current CVCC students.
Responsibilities of the Student:
The student will:
  1. Complete and sign a Guaranteed Admission Agreement Letter of Intent form.
    • It is primarily the responsibility of students who choose to pursue this guaranteed admission agreement to know and understand the requirements for the CVCC Associate of Arts & Sciences (A.A. & S.), as well as degree requirements and the specific program of study requirements for his or her intended major at JMU.
    • The student will review the Guaranteed Admission Agreement and the developed Program of Study and will sign a Letter of Intent to enroll at JMU.
    • A student must contact the transfer counselor at CVCC for approval before initiating changes in of his or her program of study at CVCC.
  2. Have a cumulative grade point average of3.000 on a 4.000 scale at the time of application and after all courses have been completed toward the associate degree.
    • At the time of application, a student must have earned 60% of all coursework attempted, including coursework taken at colleges other than CVCC, or have an overall GPA of3.000 on all college work attempted.
    • All work attempted at CVCC and all previous institutions will be included in the GPA and coursework considered by JMU. If a student has repeated a course, the University will include the original and repeated course grades in the grade point average calculation.
      • The only exception is that, in compliance with JMU's policy, a student is allowed to repeat up to two classes where the initial grade earned will not be included in the GPA. A student who does not meet this requirement is eligible to apply to JMU through the traditional transfer admission process.
    • Eligible transfer students must provide transcripts from any other institutions attended.
    • JMU will evaluate credit granted by IB, AP and Cambridge International Examinations for possible credit; such credit will be granted only if examination scores meet the JMU established criteria in place at the time the student enrolls.
    • A student who employs CLEP credits to fulfill any requirements of the approved associate degree(s) is not eligible for participation in the GAA.
  3. Earn no grade lower than a "C" in any course that has not been repeated.
  4. Earn a minimum of a 3.000 GPA in all core curriculum courses in English, math, lab science, and social science.
    • At least one college-level transferable course must be completed in each core curriculum area (English, math, lab science, and social science).
    • If one or more of these core requirements remain to be completed at the time the JMU Application for Admission is submitted, final acceptance to James Madison University could be delayed or deferred.
  5. Meet minimum grade criteria and prerequisites for courses in specific programs at JMU.
  6. Notify the community college transfer counselor if participation in the Guaranteed Admission Agreement is to be terminated.
  7. Submit the JMU Application for Admission and request that all previously attended colleges/universities submit an official transcript to JMU's Office of Admissions upon completing a minimum of 45 credit hours.
    • The JMU Application/or Admission and all transcripts must be submitted by February 1 for the following summer term; by March 1 for the following fall semester; and by October 15 for the following spring semester (ability to start at JMU in the spring term is subject to space availability).
    • Students who have completed all requirements of the GAA by the end of the spring term will be given priority for the upcoming fall semester. Students who complete the requirements for the GAA during the summer and want to a start at JMU in the fall will be considered on a space available basis. Students who complete the GAA requirements in the fall may need to wait until the following summer or fall terms to start their course work at JMU.
      • Students completing the requirements for the GAA during the summer who wish to enter JMU for the fall semester must have no more than two courses left to complete during the summer session.
CVCC's Curricula Utilized for GAA:
  1. When a program articulation agreement is made involving a specific program, addenda will define further the specific details affecting students who enroll in that academic program.
  2. CVCC will designate officials who will be responsible for all aspects of the guaranteed admission program at CVCC. JMU will designate individuals responsible for all aspects of this guaranteed admission agreement at JMU.
    • Representing JMU will be the Vice Provost and the Director of Admissions.
    • Representing CVCC will be the Vice President of Academic Affairs and Student Services.
  3. Both parties are to communicate the conditions of this agreement to their respective clientele (external and internal constituents). JMU and CVCC will review this agreement every three years and make adjustments or amendments as deemed appropriate to maintain the integrity of each institution as well as for the improvement of the transfer process and student articulation. Such changes will not adversely affect students already enrolled and covered under the provisions of the existing agreement.
  4. The guaranteed admission agreement will remain in effect until terminated by either party upon written notice to the other party of an intention to terminate. Such notice should be given at least one year in advance of the effective date of tennination, and students who entered under the agreement may take advantage of its terms for two years after termination becomes effective.
Approval Granted by:

Dr. John Capps - President Central Virginia Community College

Mr. Jonathan R. Alger - President James Madison University