Frequently Asked Questions
What happens after I turn in my graduation application?
  • You will see an application confirmation appear on your screen.
  • It is your responsibility to check your degree program completion with your counselor/advisor.
  • All candidates will receive an attendance verification email in April.
What if I am taking courses at another institution to fulfill some of my degree requirements at CVCC?

You should note on the Graduation Application any course(s) that you plan to take at another institution in order to fulfill graduation requirement(s). Courses taken at another Virginia Community College do not require transcripts, however you must notify the College Registrar once your grades have posted. If the institution is outside of the Virginia Community College System, official transcripts must be sent to the Admissions & Records Office upon completion of the course(s). Delays may cause your graduation to be pushed to a future term.  Note that only grades of "C" or higher will transfer.

Can I apply to receive a certificate or career studies certificate while I am pursing an associate degree?

Yes, eligible students may obtain a certificate while pursuing an associate degree. Students should remain in their associate degree plan and submit an application to graduate with the chosen certificate.  If you wish to graduate from both the certificate program and the associate degree program in the same semester, you must list each graduation application for each program.

If I move, change my name, or change my phone number what should I do?

If you change your address or phone number, you should notify the College Registrar. This will ensure that all mailings, including commencement information and diploma mailing, reach you in a timely manner.

If your name changes you must submit a Student Records Change Form to the Admissions and Records Office. You will need to present a valid driver's license, marriage/divorce decree, social security card, or documentation from the court showing the name change.

How will I be notified about commencement?

All graduation updates will be sent to your student email account. If you marked "yes" to participating in the commencement ceremony, you will receive an e-mail in March. Degrees are posted after each semester; however, CVCC holds only one commencement ceremony each May. Students can view details on purchasing caps, gowns and announcements, as well as other pertinent information on this website.

If I participate in the ceremony in May and I'm a spring graduate, will I receive my diploma at the ceremony?

No. Graduates will receive a diploma cover. All diplomas are ordered after grades are posted and graduation status is confirmed. Spring diplomas are ordered in June or July after all degrees have been conferred. You will receive a diploma cover upon crossing the stage at commencement.  Diplomas will be mailed in approximately August.

How long does it take to receive my diploma?

Degrees are posted after the semester has ended, grades are received, and course substitution forms or transfer courses are reviewed. It can take 6-8 weeks to post all degrees after the term ends. After this process is complete, the Admissions & Records Office orders the diplomas and notifies graduates when diplomas will be mailed.

What if I need proof of graduation prior to receiving my diploma?

Using the Student Information System, view an unofficial transcript to verify your degree has been posted. If it has been posted you may request an official transcript to show proof of graduation. If your degree has not been posted contact the College Registrar.

If I am unsuccessful with my graduation attempt, do I complete another application to apply for a future semester?

Yes, you are responsible for submitting a new graduation application reflecting the semester in which you plan to complete your degree requirements. If you are a spring candidate who has withdrawn from your coursework and will no longer be eligible to graduate, please inform the College Registrar so that your name will be removed from the list for commencement mailings and required institutional assessments.

If I am a summer graduate, can I march in the ceremony in May prior to my graduation?

Yes. If you are completing your courses during the summer semester (May-August), you are eligible to participate in the May ceremony. Summer graduation candidates must meet the March deadline for submitting your graduation application.

Is it possible to obtain an additional degree or certificate after I have already completed one?

If you wish to earn an additional degree or certificate, the Virginia Community College System mandates that your prior program and current program differ by at least 25 percent of credits. This means that 25 percent of your new curriculum must be satisfied by courses that were not used in awarding your prior degree or certificate.

How can I order a replacement Diploma?

If you want to order a replacement diploma, you will need to complete the duplicate diploma request and submit the form to the Admissions & Records Office. After all of the necessary information has been received, your order will be placed at the end of the next graduation cycle.  There is a $15 fee for this service.

How can I register as CVCC alumni?

Please register with our online CVCC Alumni & Friends database.